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Frequently Asked Questions

  • Where can I find instructions on completing the USPS position description?Open or Close
  • Where can I find the Hiring Document Checklist by Employment Type?Open or Close

    You may review the Hiring Document Checklist

  • Where can I find the Forms, Policies, Procedures, & Other DocumentsOpen or Close

    You may review them here

  • What is the procedure to hire an ADJUNCT?Open or Close

    The first step in hiring an Adjunct is to confirm funds in the department's budget

    E&G: approved by your area VP or college dean's office.
    C&G: contact the Office of Research & Commercialization

    Position numbers are not assigned to these types of appointments

    Hiring Package should include the following supporting materials:

    A. Adjunct and Postdoctoral Hiring Checklist
    B. Current résumé or curriculum vitae (CV)
    C. Official transcript of highest degree.
    D. Copy of completed and signed Adjunct Faculty Agreement and Applicant Affirmation forms.
    E. Faculty Employment Certification--Form AA20.
    F. Nomination and Appointment to Graduate Faculty and Graduate Faculty Scholars form (for adjuncts in graduate level)
    G. Three documented telephone reference checks.
    H. Criminal history background check.

    You may review the complete Adjunct Hiring Guide: http://provost.ucf.edu/files/2012/01/Adjunct-Hiring-Guide_11.28.11.pdf

  • What is the procedure for FACULTY recruitment?Open or Close

    A. The first step in Faculty recruitment is to confirm funds in the department's budget

    E&G: approved by your area VP or college dean's office.
    C&G: contact the Office of Research & Commercialization

    B. Request Position number assignment (for new positions):
    5-digit number associated with the specific job or position vacancy. Position numbers for all budget entities (E&G, C&G, or auxiliary) can be obtained by contacting Vanessa Nixon- college dean's office.

    C. What is a Search and when is one required?
    Complete a job or position vacancy via public announcement ("posting"). All faculty E&G positions, except for visiting non-renewable positions, must be posted for a minimum of 4 weeks. All other faculty positions may be posted for a minimum of 1 week.

    A search is required for all UCF faculty positions unless specifically exempted.*For exemption categories go to: www.eeo.ucf.edu/forms.html

    D. Where do I post a position?
    https://www.jobswithucf.com/hr/login

    Who is eligible to post positions?
    Only one person in your department should have the access to post positions. Check with the Coordinator or Administrative Services in your Department.

    How do I get access to post positions?
    1. Request an account. Your request will be submitted on-line to Recruitment for approval.

    2. Complete the Online Security Access Form

    3. Complete the Interviewer Certification Training.

    E. What are the guidelines for a search committee?
    The guidelines are available at www.eeo.ucf.edu/

    Selection and Employment Agreement

    F. When can I make an offer of employment?
    Official faculty offers can be made only by the Provost and Executive Vice President or direct designee

    G. When can the hiring official request an Employment Agreement?
    Departments may complete an Employment Agreement form as soon as a search has been completed. Send form to Vanessa Nixon.

    1. Where is the Employment Agreement Form?
    There are two different forms, one for Adjuncts and one for Faculty (Under the "Recruitment and Employment" section): http://provost.ucf.edu/forms-policies-and-procedures/

    NOTE: For E&G,
    complete E&G Salary Commitment Form (Under the "Budget-Related" section): http://provost.ucf.edu/forms-policies-and-procedures/
    **Send both forms to Vanessa Nixon for processing and approval.

    2. Who approves the Employment Agreement and Salary Commitment Forms?
    E&G hires are approved by Academic Affairs. C&G hires are approved by ORC (Office of Research & Commercialization).

  • How to gain UCF Financials Access?Open or Close

    There are three requirements for access to UCF Financials. Complete them in the following sequence:

    Complete the required training appropriate to your role as a Financials system user. Click here to view.

    Complete and submit an Ethics and Purchasing Certification form. Click here for the form.

    Ask your department's Responsible Fiscal Officer (RFO) to create one or more Departmental Authorization List (DAL) requests that provide access to UCF Financials and authorize specific financial responsibilities for you.

  • How to gain ePAF access?Open or Close

    Before departments can begin using the ePAF system, security must be granted. To obtain ePAF security, departments and colleges must submit a HR Security Request eform. Departments and colleges can refer to the instructions for submitting, Initiating a Security Request Document, and/or approving the HR Security request eform, Approving a Security Request Document.

    When identifying Originators and Approvers, please ensure that your department has both an Originator and Approver back-up in the event that an Approver or Originator is out of the office. This helps to streamline the ePAF process, and ensures that ePAFs are created and approved in a timely manner.

    User Access Types

    ePAF Originator:
    The Originator will use the ePAF forms to initiate various HR actions. Originator access is designated by the VP/Dean of each college or department.

    ePAF Director/Chair Approver
    (optional):
    The Director/Chair Approver is an optional role; however, colleges or departments may assign a Director/Chair Approver role, if desired.

    VP/Dean Approvers
    :
    The VP/Dean Approver is a required role in the ePAF Workflow.

    Workflow Approvers
    :
    After ePAFs receive approval from the VP/Deans and Director/Chairs, the forms go through the appropriate workflow Approvers. Workflow Approvers are Regional Campus, ORC Compliance, Graduate Studies, Academic Affairs, HR - Compensation, HR - NRA, and HR - Records

    ePAF Training

    ePAF Originator Training (PAF002):
    The ePAF Originator Training is an Instructor-lead training. To register, please follow the instructions below titled: Training Registration Instructions. Approvers are not required to attend the Instructor-lead ePAF Originator Training, but may do so if desired.

    ePAF Approver Training
    (PAF003):
    The ePAF Approver Training is an online course completed via WebCourses. All Approvers (Director/Chair, VP/Dean, or UCF Workflow Approver) are required to register for this course via the UCF Portal. To register, please follow the instructions below titled: Training Registration Instructions.

    PeopleSoft SA/HR Basic Navigation Course
    (PSC001):
    Employees new to UCF seeking ePAF security may also need to complete PeopleSoft SA/HR Basic Navigation course in addition to, and before, completing any of the ePAF

    Training Registration Instructions

    Registration for all training offered by Human Resources is completed via the myUCF portal. To use the interactive system, go to https://my.ucf.edu/ and follow these simple steps:

    1. Log on to the myUCF portal using your PID and myUCF password
    2. On the myUCF Menu, select Employee Self Service
    3. Select Learning and Development
    4. Select Request Training Enrollment
    5. Choose one of the four search methods to continue the enrollment process
  • Does a preliminary compensation analysis allow for a quicker turnaround time?Open or Close

    Yes, a preliminary analysis allows for a quicker turnaround time for official compensation action requests for both ePAF and A&P and USPS new hires (PeopleAdmin). Colleges and departments are able to request a preliminary analysis for any compensation action prior to the official compensation action request. This allows hiring officials to determine the classification and salary that will be recommended to an employee or candidate in advance. If you wish to request a preliminary analysis for a compensation action, please email Compensation at comp@ucf.edu.

  • Can you purchase fuel with a PCard?Open or Close

    Yes, UCF now allows procurement card (PCard) holders to purchase gasoline or fuel for state vehicles and rental cars. Although UCF is a tax-exempt entity, PCards, unlike Voyager cards, do not calculate the tax portion of a fuel or gas purchase, and departments are responsible for paying the taxes.

    For a purchase to be approved, you must submit the following information to the PCard administrator at PCard@ucf.edu.

    • State Vehicles: The tag number and the last five digits of the vehicle identification number (VIN) must be put in the description of the PCard transaction for the charge to be approved and must be included in the receipt submitted with the PCard transaction.
    • Rental Vehicles: The rental agreement number must be included in the description of the PCard transaction for the charge to be approved.

    Submission of gasoline/fuel receipts is mandatory. They are critical to the PCard program. Gasoline/fuel receipts must be obtained from the vendor for all PCard purchases to allow the PCard administration, university, and state auditors to verify and audit charges to ensure that they comply with university and state policies, rules, and statutes.


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Contact Information

University of Central Florida
Health and Public Affairs I
P.O. Box 162200
12805 Pegasus Dr.
Orlando, FL 32816-2200
Phone: 407-823-0171
FAX: 407-823-5821

The health care informatics master's program at UCF really helped me connect with the industry, meet people at conferences and sit for the most-desired certification exams."
— Michael Neimann,  M.S. in health care informatics ('14)
My internship with the District 9 Medical Examiner’s Office was one of the greatest experiences of my life. I gained an excellent understanding of the medical examiner’s office and the criminal justice field in general."
— Adam Stubley,  B.S. in criminal justice, criminal profiling certificate ('11)
UCF provides its physical therapy students with an excellent education and prepares them to work in the most challenging of settings."
— Jamie Dyson,  Rehabilitation Supervisor, Orlando Regional Medical Center
UCF's program provided me the opportunity to expedite my student experience while attaining practical experience working within local health systems."
— Daniel Barr,  V.P. at National Children's Hospital; M.S. in health sciences, health services administration track ('04)
My master's education helped me see the big picture of the nonprofit industry. UCF showed me how to see the different fundraising tools within the Central Florida area."
— Krysti Griffith,  Executive Director of Growth from Grief; Master of Nonprofit Management ('12)
The course opened my eyes to grant writing ... I learned a great deal and you [Barbara Howell] are truly an excellent instructor."
— Deborah Reith,  Master of Public Administration student who secured a $10,000 federal grant through a course project; B.S. in criminal justice ('86)
The skills I learned during my time at UCF are what made my transition to law school so seamless."
— Jacqueline Iaquinta,  Touro Law Center student; B.S. in legal studies ('10)
As an inaugural graduate of the M.R.A. program at UCF, I can attest to the outstanding curriculum developed for research administrators. "
— April Heyward,  Post Award Services Coordinator, University of South Carolina; Master of Research Administration ('13)
It was at UCF that I first learned many of the skills that I’ve since honed, including mapping with GIS software - an ability I found invaluable to my search for internships, graduate-level coursework, and employment."
— Richard "Ben" Hagen,  Research and Communications Associate, New Economy Project, New York City; B.S. in public administration ('10)
I am excited to be able to give back to the program that invested so much in me. It is truly and honor and a privilege."
— Carlos Gual,  Instructor of Athletic Training; B.S. in athletic training ('09)
The faculty advisor [at my medical school] was amazed that I had the opportunity to truly participate in the full spectrum of research as an undergraduate. "
— Chase Cavayero, medical student at Lake Erie College of Osteopathic Medicince, B.S. in health sciences - pre-clinical ('13),  
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